Automation of SAP posting for vendor invoices

Problem Statement:

Many organizations are adopting SAP in enterprise resource planning (ERP) system that helps organisations manage their financial and operational processes. However, manual data entry and processing of vendor invoices can be time-consuming and prone to errors, leading to inefficiencies in the overall invoice processing process.

Firms are using Robotic Process Automation (RPA) increasingly to automate SAP posting for vendor invoices, improving efficiency and accuracy while reducing manual effort. Here is a sample case study to illustrate the benefits of RPA in the SAP posting for vendor invoices process:

The manufacturing company was facing challenges with manual data entry and processing of vendor invoices in SAP, including long processing times, manual errors, and inefficiencies in data entry and validation. Solution: The manufacturing company implemented RPA technology to automate SAP posting for vendor invoices, reducing processing times and improving the overall efficiency and accuracy of the invoice processing process

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Business Challenge:

1. There are multiple sources from which companies receives incoming vendor invoices. Invoices received are in multiple formats such as – PDF, Excel Files, Fax etc.
2. A human accountant receives new invoices from different vendors and retrieves critical data such as date, amount, goods, tax and cost centre. The accountant then selects the correct G/L account, tax code and cost centre. This posts the transaction and moves the invoice into a ‘processed invoice’ folder.
3. It requires a lot of manual effort and lends itself to errors.

Problem Solved:

Value Delivered:

• 75% productivity improvement
• Indexed over 100k invoices
• 95% of exceptions handled and <5% invoices require human intervention for handling exceptions.
• 61% average handling time reduction

Overall, the implementation of RPA technology in the SAP posting for vendor invoices process resulted in improved efficiency, accuracy, and process outcomes for the manufacturing company. As more organization's adopt RPA in their SAP posting processes, it is clear that this technology will play an increasingly important role in improving overall business outcomes and process efficiency